Business IT has been a big problem when setting up a small business or wanting to undertake on our own.
In most cases, the ignorance of this world makes our attitude toward computing based on the "that costs me as little as possible and does not cause problems".
But as in everything that refers to the creation of a new business project, it is essential to be well informed to choose the most appropriate and economical IT solutions.
We propose a series of strategies that you can use to reduce spending and achieve significant savings in the IT area for your new company.
74% of budgets for IT in a company are allocated to the maintenance of local software infrastructure.
This means that we dedicate three quarters to maintenance and only 26% to the operational area and strategy. The IT tools we choose affect all areas of the business, so it is crucial to look for solutions that invest in the following ratio: operability and strategy 75%, maintenance 25%
For small and medium businesses, we recommend that they outsource the less critical aspects of computing. There are many IT service providers specialized in SMEs. We recommend contacting one of them in your area to advise according to the needs of your company.
Nowadays, business computing conditions many of the productive processes that generate value and business for companies. In this sense, one of the factors that reduce productivity is usually the time of assimilation of new technologies.
It is advisable to look for universal software options, which can be used without collapsing the work time of the employees.
Google Apps offers functions of text sheets, spreadsheets, email, cloud storage always with improvements and updates periodically. Implementing a solution like this in a company, helps reduce learning times by staff.
The management and storage of databases and backup copies of the information that is generated in the company is one of the biggest computing expenses of the companies.
Traditionally this work required the acquisition and maintenance of large servers, which means a large investment and makes the data vulnerable to disasters (for example, a fire that destroys the servers).
Nowadays, most companies opt for outsourced solutions.
For entrepreneurs and small businesses, it is usually enough to rent a private virtual server or resort to cloud computing solutions such as Dropbox or Google Drive. This avoids the initial acquisition cost and allows us to pay only for the space that is actually used.
An own IT infrastructure generates costs in terms of energy consumption and noise pollution, of which many entrepreneurs are not aware. The desktops suppose a constant cost of energy and the servants need to be in refrigerated rooms, what increases the invoice of the light ostensibly. In addition, if the servers are close to the work places they generate an acoustic contamination that can cause lack of concentration and stress.
"A thin client" greatly reduces the annual levels of energy expenditure with respect to a classical CPU. The hiring of a private virtual server or a hosting service in the cloud saves us this inconvenience.
The scalability of the IT infrastructure is one of the biggest problems that most entrepreneurs face today.
The hiring of information technology as a service through an external company is once again one of the best options. Through the rental of computer services we can control expenses according to the needs at each moment and the forecast will be much more efficient.
In short, computer savings must always take into account this premise: reduce as much as possible the expense in non-critical aspects and enhance investment in the solutions that contribute most to the productive processes of greater value for your company.